Diagram for PhD Acquisition - Graduation Procedure

Posted on

Jun 10 2020

Diagram for PhD Acquisition

1. Candidate’s application for admission to the Program
Admission Application to the Program – twice a year: Fall & Spring Semesters Application submission to the secretary office	Form D1
2. Registration & selection of courses
Registration application	Form D2
Selection of Courses - Fall and Spring Semesters (after consultation with advisor)	Form: given by the Secretariat
3. Selection of PhD Thesis Advisor
Meeting with the Department faculty (Professors, Associate and Assistant Professors) for an overview of available PhD research topics — to be held by the end of the 1st semester. Application submission to the secretary office	Form D3
4. Selection of Advisory Committee and PhD Thesis Topic
By the end of the 1^st semester from the PhD students’ registration Application submission to the secretary office	Form D4
4a. Annual Progress Report
The Advisory Committee meets at least once a year to approve the brief annual progress report submitted by the PhD candidate to the Secretariat.	Form D4a
5. Progress Seminar Presentation (2 yrs after registration) – no longer required
6. Appointment of the PhD Thesis Exam Committee
At least three (3) years after appointment, the Advisory Committee may decide whether the PhD student has successfully completed the PhD thesis. The Committee may also decide that the topic of the PhD thesis needs to be slightly re-specified. The Committee can also suggest the appointment of the PhD Thesis Exam Committee.	Form D6
	Form D6a
7. PhD Thesis Defense (open to the public)
PhD Thesis approval by Evaluation Committee - tto be submitted to the Secretariat Office	Form D7
PhD Thesis 15page Synopsis approved by the Advisory Committee– tto be submitted to the Secretariat Office	Form D7a

Graduation Procedure

1.Application to the secretary office
Application submission to the secretary office via	https://eservice.upatras.gr/
2. Documents to be submitted for Doctoral Thesis
The following documents must be submitted to the Department’s secretary office: One (1) copy of the approved doctoral thesis, in leather-bound cover, burgundy red. Two (2) copies of the approved Doctoral Thesis in soft cover. Three (3) copies of a 15-page standalone synopsis of the Doctoral Thesis (in support of the D.T.). Two (2) copies of the Doctoral Thesis in electronic format (in CD, preferably in PDF). One (1) electronic copy (in CD) of the standalone 15-page synopsis in Word format (for the Administrator of the Committee of Graduate studies).
3. Submission of the Doctoral Thesis to the Library and the Information Services Department.
Submission of the Doctoral Thesis in hardcopy (but not leather-covered) with full details (title, name, name of supervisor and evaluation committee, etc.) and in electronic format, through the institutional repository Nemertes (http://nemertes.lis.upatras.gr). Access to Nemertes is granted with credentials provided by the University Network Services (or by personal identification). After submission of the Doctoral Thesis to the Library and Information Center, you will be provided with a receipt of successful submission, which must be sent to the department’s Secretariat office. Information: Users support unit, 2nd floor, Library and Information Center, Ms Despoina Gkogkou, 261096926, gkogkou@upatras.gr Submission guidelines can be found here: http://nemertes.lis.upatras.gr/jspui/help/submit.html
4. Additional tasks
Hand in to the Department Secretary Office your student academic identification card or in case of loss, submit a loss declaration form. Hand in the Healthcare booklet (in case you have received one). Return any books you have borrowed from the main or departmental library. Settle any pending issues with the Student services unit. Hand in the entrance card to access the building other premises of the department.
5. Terms of writing and publishing
Solemn Declaration (Υπεύθυνη Δήλωση): Affirmation regarding the terms of writing (plagiarism) and publishing of the Doctoral Thesis.
6. Printing the Doctoral Thesis
The doctoral thesis may be printed at the University of Patras Printing Center. Please complete the relevant form and submit it to the Printing Center.	Application form to print doctoral thesis
The submission of the documents can be completed by the person responsible or by a legally authorized representative	Authorization document
Application to join the Alumni Network of the University of Patras	Application form
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